RBE No. 122/1996: On Request Transfers
No.E(NG)I-96/TR/28, dated 06.12.1996
(Supplementary Circular No.5 to Master Circular No.24)
Sub: Inter-Railway and intra-Railway transfers on request.
1. Railway Administration are aware that Railway Ministry’s decision below Rule 226 of Indian Railway Establishment Code (Vol-I, 1985 Edition) permits transfer of Railway Servants in Group ‘C’ and ‘D’ on request on grounds of hardships from one Railway to another and lays down the manner of regulations of seniority in such cases. Rule 229 of the same Establishment Code explains the scope of such transfers including mutual exchange. The manner in which seniority is to be assigned in the case of transfer on mutual exchange has been laid down in Rule 230 of the Establishment Code.
2. Paragraphs 310 and 312 of Indian Railway Establishment Manual (Vol-I, 1989 Edition) besides regulating assignment of seniority to such transferees specify the grades in which such transfers can be permitted.
3. A number of Administrative instructions laying down the guidelines etc. for effecting such transfers have been issued from time to time. These instructions as also the provisions of the Code and the Manual have also been briefly incorporated in para 5 of the Master Circular No. 24 issued on the subject of transfer. These rules and instructions enjoin the following:-
|
Para 312 of IREM & Board’s letter No.E(NG)I-71/TR/1, dated 31.03.1971 |
(i)Request transfers are allowed only in initial recruitment grades or in such intermediate grades in which there is an element of direct recruitment. |
|
|
Board’s letter No.E(NG)I-71/TR/1, dated 31.03.1971 |
(ii)Transfers on the basis of mutual exchange are allowed in any grade. To enable the employee to find out a suitable willing person for such an exchange each Railway Administration should set up a cell in the Headquarters office where request for transfer from one seniority unit to another in the same Railway as also for inter-Railway will be registered. The Railway receiving the request will advise the other Railways to which the transfer is sought so that it may publish such request in the Railway Gazette for the benefit of staff who are interested in mutual transfer. These requests should be registered and processed on the basis of seniority among applicants once annually. The cell so set up would function as a Clearing House to short out transfers on the basis of mutual exchange to reduce the loss of seniority which the employee otherwise would have undergone by such a transfer. |
|
|
Board’s letter No.E(Rep)I-83 AE1/Misc/Staff Griv., dated 25.05.1983 and DOP letter No.D(NG)I-83/TR/26, dated 06.06.1983 |
(iii)Request transfers should not only be registered by the parent Railway but by the railway to which the transfer is sought. Proper registers should be maintained in the units whether it is the Divisional or Workshops or Zonal Headquarters. |
|
|
Board’s letter No.E(NG)I-83/TR/26, dated 06.06.1983 |
(iv)The requests for transfers should be dealt with an organized manner and there should not be any occasion for any grievance in the mind of the staff in regard to handling of their request. |
|
|
Board’s letter No.E(NG)I-83/TR/26, dated 06.06.1983 |
(v)If a vacancy exists in the cadre at the place where the employee seeks transfer, there should be no difficulty in immediately accepting the request and informing the cadre authorities from where the transfer is to be effected. |
|
|
Board’s letter No.E(NG)II-70/RR1/31, dated 11.01.1971, No.E(Rep)I-83/AE-I/Misc/Staff Griv., dated 25.05.1983 and D.O. letter No.E(NG)I-83/TR/26, dated 06.06.1983 |
(vi)While placing indent on the RRBs the extent of additional candidates required should be decided taking into account the number of employees in various categories who have applied for transfer to the other Divisions/ Railways, and the number of employees who have requested for transfer out of the unit. |
|
|
Board’s letter No.E(NG)I-91/TR/14, dated 01.10.1971 |
(vii) Request transfers within same seniority unit:- |
|
|
(a) There should be a system of registration of request for transfer of employees to the station of their choice within the same seniority unit also. |
||
|
(b) Where there are unpopular stations it is necessary to ensure that such stations are manned to the authorized strength by laying down a period of service in such places as a prerequisite to transfer on request to more popular places. |
||
|
(c) While transferring an employee from one station to another the fact that employee’s spouse is posted at a particular station may also be kept in view. |
||
|
Board’s letter No.E(NG)I-91/TR/14, dated 01.10.1971 and No.E(NG)I-86/TR/14, dated 06.01.1988 (RBE No. 08/1988) |
(viii)Request for transfer to station where an employee’s spouse is working may be considered sympathetically, as far as possible having regard to administrative convenience and the merits of each case. |
|
|
(ix)Mid-session transfer should be kept down to the minimum required in the interest of Administration. |
|
|
|
Decision below Rule 226-RI |
(x) Request for transfer on grounds of hardships may be considered favorably. |
|
|
DOP&T’s OM No.AB-14017/41/90-Estt.(RR), dated 10.05.1990 circulated vide Board’s letter No.E(NG)I-91/TR/13, dated 11.02.1992 |
(xi)Request from physically handicapped employees for transfer to or near their native places may be given preference. |
|
|
DOP&T’s OM No.AB-14017/41/90-Estt.(RR), dated 15.02.1992 circulated vide Board’s letter No.E(NG)I-91/TR/15, dated 13.05.1991 |
(xii)Request from parent of a mentally retarded child for posting to the place of his choice may be considered sympathetically to the extent possible. |
|
It has also been decided that the priority registers for request transfers as are required to be maintained should be updated periodically say once in six months or once in a year. In the course of such updating among other things, the names of such applicants as may no longer be desirous of transfer should be deleted.
5. Board desire to reiterate that the Codal/ Manual provisions and instructions referred to above should be implemented in letter and spirit.
Download Railway Board Circular RBE No.122/1996
Forward reference ⇒ RBE No. 147/1997