RBE No. 68/2015: APAR – Annual Performance Appraisal Report – Communication thereof

No.E(NG)I-2015/CR/3, dated 24.06.2015

Sub: Maintenance and preparation of Annual Performance Appraisal Reports – Communication of all entries for fairness and transparency in public administration – regarding.

1. Pursuant to the guidelines contained in DOP&T’s OM No.21011/1/2005-Estt(A)(Pt.II), dated 14.05.2009, instructions were issued vide Board’s letter No.2009/SCC/3/6, dated 18.08.2009 laying down the procedure for maintenance & preparation of Annual Performance Appraisal Reports (APAR) and communication of all entries recorded in APAR for fairness and transparency in public administration etc. The matter was considered and it was decided later on that these instructions are applicable mutatis-mutandis to the non-gazetted staff working on Zonal Railways vide Board’s letter No.E(NG)I-2009/CR/2, dated 30.04.2010.
2. Hon’ble CAT/ Calcutta Bench, Kolkata in their order dated 22.08.2014, delivered in OA No.1047 of 2011 filed by Shri Anup Roy Vs. Chittaranjan Locomotive Works (CLW) have directed as follows:-

“Non-communication of an entry is arbitrary. It is not only when there is a bench-mark but in all cases that an “entry” (whether it is poor, fair, average, good or very good) must be communicated to a public servant, otherwise, there is a violation of principle of fairness, which is soul of natural justice. Even an outstanding entry should be communicated, since that boost the morale of an employee and make him work harder.”

3. Board wish to reiterate that the instructions contained in Board’s letter dated 30.04.2010 quoted above may be adhered to scrupulously in order to comply with the directives of Hon’ble CAT/Calcutta.

Download Railway Board Circular RBE No. 68/2015

Forward reference⇒RBE No.