RBE No.48/2012: Periodical Transfer
No.E(NG)I-2009/TR/7, dated 03.04.2012
Sub: Periodical transfer on non-gazetted Railway employees.
1. Pursuant to the decision taken in the DC/JCM meeting held on 4th May & 29th June, 2011, while taking the views of both the Federations viz. AIRF & NFIR into consideration, instructions on the subject of periodical transfer were issued in a consolidated form on 03.02.2012 (RBE No. 17/2012) incorporating crux/ operative part of the previous rules. Both the Federations have now desired that consolidated instructions should have been in a broad form so that, the employees falling under the policy of Periodical Transfer can have more advantage of such policy at a glance. Consequently the matter has again been considered and it has been decided to reiterate these instructions in a widened form covering all the guidelines particularly as contained in Board’s letter No.E(NG)I/2000/TR/17, dated 26.06.2000 (RBE No. 123/2000), as below, for strict compliance by all concerned.
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(i) |
In terms of instructions contained in the Ministry’s marginally noted letters, Railway employees holding sensitive posts, including those who frequently come into contact with public and/or contactors/ suppliers, are required to be transferred every four years. For this purpose, the comprehensive list of sensitive posts has also been circulated. The thrust of these instructions is on transfer from one place to another. However, when transfer of such employees to a different place is not possible, they are to be shifted to a different non-sensitive seat in the same place to meet the requirement of periodical transfer. |
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(iii) |
No.E(NG)I/80/TR/28, dated 22.08.1980, 31.12.1981, 19.02.1986 (RBE No. 35/1986) and 16.10.1987 (RBE No. 256/1987) |
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No.E(NG)I/87/TR/34/NFIR/JCM/DC, dated 27.09.1989 (RBE No. 244/1989) |
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No.E(NG)I/80/TR/28, dated 22.01.1982, 19.02.1986 (RBE No. 35/1986), 16.10.1987 (RBE No. 256/1987) and 13.04.1989 (RBE No. 102/1989)
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Instructions also exist vide this Ministry’s letters quoted in the margin that Ticket Checking Staff as also other staff in mass contact areas, detected to be indulging in malpractices should be sent on inter-divisional transfers as a matter of policy. Besides, the staff who have repeatedly figured in substantiated vigilance cases and where penalties have been imposed, are required to be reviewed at appropriate level and such staff are also to be transferred on inter-divisional basis. Such Ticket Checking Staff may however, be transferred to an adjoining Division on the same Railways or to a Division of some other Railway adjoining the Railway from which they are transferred if employees concerned make a request to that affect. The Ticket Checking Staff who have been transferred out of the Division on complaints of corruption and who were later exonerated or awarded a penalty of censure, may not be brought back to the parent Division, even if they so desire. |
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No.E(NG)I/92/TR/32/JCM/DC, dated 10.08.1993 (RBE No. 124/1993), 29.06.1995 (RBE No. 64/1995)
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No.E(NG)I/98/TR/11, dated 30.10.1998 (RBE No. 250/1998), 02.11.1998 (RBE No.251/1998) |
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(i) |
The genuine grievance of the staff transferred at the instance of SPE and Vigilance Organization may be heard by the Divisional Railway Manager in respect of divisionally controlled staff and by the Chief Personnel Officer (A) in respect of Head Quarters controlled staff before a final decision to effect the transfer is taken. |
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(ii) |
No.E(NG)II/70/TR/28, dated 14.10.1970 |
General Managers could however exercise their discretion to transfer non-gazetted staff from Stations/ Posts against whom there are complaints the man with longest stay being shifted first and those on the verge of their retirement [within one (1) or two (2) years service left] may be exempted if complaints against them are not serious. |
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No.E(NG)I-81/TR/19, dated 23.05.1981 |
Frequent transfer of Railway servant should not be ordered. When the transfer of railway servant is on temporary basis, the same should be mentioned in his transfer orders. |
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Station Masters/ Assistant Station Masters posted at wayside stations involved only in train passing duties and not doing any commercial duties may be exempted from the purview of the periodical transfer. |
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It was emphasized that while ensuring compliance and the fundamental objectives of the scheme of periodical transfer, the academic session of the children of employees being transferred may be kept in view. |
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The instruction as contained in Board’s various letters prescribing the procedure for transfer of Union Office Bearers as reiterated vide Board’s letter No.E(LR)III-79/UTF/14, dated 16.01.1980, still hold good. Kindly ensure compliance. |
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No.E(LR)75 UT1-176, dated 08.08.1975 & |
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No.E(LR)III/79/UTF/14, dated 16.01.1980, No.E(L)64UT1-113, dated 06.10.1964 & 21.11.1964 |
2. It has time and again been noticed by the Ministry that the extant instructions on periodical transfer are being interpreted differently by different Railways. The position in this regard, is clarified in the following paragraphs. The instructions for periodical transfer of Railway employees cover two broad categories of staff:-
(i) (a) The first category includes staff of Commercial Department (such as Commercial Supervisors, Enquiry-cum Reservation Clerks/ Booking Clerks, Goods Clerks, Parcel Clerks, Ticket Checking Staff etc.) and the staff of the Operating Department (SSs/ SMs/ASMs etc.).
(b) In order to avoid large scale dislocation in the case of this category of staff, periodical transfer may, as far as possible, be effected without involving a change of residence of the staff concerned, so long as the fundamental objectives of such transfers can be achieved by transferring such staff to a different location in the same station or to a different station in the same urban agglomeration.
(c) However, the instructions regarding inter-divisional/ inter-Railway transfer of staff detected to be indulging in malpractices or substantiated vigilance cases shall continue to be strictly complied with.
(ii) In the second category, consisting mainly of staff working in offices such as Pay Bill Sections, Stores Offices, Accounts Offices, Fuel Sections, Medical Department, etc., who cannot normally be transferred to another place for reasons like the seniority unit being different/ very small, the office being localized etc. a change in seat which will result in change in the nature of job being performed by the staff, will meet the requirement of periodical transfer.
3. While referring to this circular, the original letters referred to herein should be read for proper appreciation. This circular is only a consolidation of the instructions issued so far and should not be treated as a substitution to the originals. In case of doubt, the original circular should be relied upon as authority. If any circular on the subject which has not been superseded, has not been taken into consideration while preparing this consolidated letter due to oversight, the said circular should be treated as valid and operative.
Download Railway Board Circular RBE No. 48/2012
Forward reference ⇒ 23.08.2022, RBE No.101/2023,