RBE No.45/2018: Guidelines for fair and transparent selections

No.E(NG)I-2018/CFP/1, dated 26.03.2018

Sub: Guidelines for fair and transparent selections.

1. A selection was conducted in one of the Divisions against 16-2/3% quota for promotion from Level-1 to Level-2 to the post of Junior Clerk in terms of para 174 of IREM, Volume-I, 2009 Edition. The matter was investigated by the Vigilance Directorate of the Railway Board and certain irregularities were noticed. These lapses/ shortcomings are as under:-

(i) Anticipated vacancies were not assessed correctly.
(ii) Selection under LDC quota should have been conducted after completion of the process of selection under the promotion quota, since as per the extent provisions, the unified vacancies of the promotee quota have to be diverted to LDCE quota. This was not done.
(iii) Wide circulation of notification should have been ensured so that it reaches all the potential applicants.
(iv) Committee’s composition should have been of Senior Scale Officer but one of the three members was a Junior Scale Officer. In case, the officer presenting SC/ST was a Junior Scale Officer, he should have been added as the fourth member of the Committee.
(v) Names were added after the expiry of the cut-off date without their formal applications.

2. The matter has been reviewed by the Board. In any selection, it is necessary to ensure that each eligible person gets an opportunity to apply and participate in the selection. It is incumbent on the Personnel Department of the Unit concerned to ensure that the policy/ instructions issued on the subject are scrupulously followed. In particular, it should be ensured that:

(i) Vacancy assessment is done properly as per the prescribed guidelines and approved by the competent authority,
(ii) All notifications issued are checked thoroughly.
(iii) Notifications should be given wide publicity amongst the employees of Division/ Units/ Workshops for notice of all concerned.
(iv) Composition of Selection Committee should be of the prescribed level and in case an officer from reserved community is not available, only then should a lower grade officer be nominated as the 4th member.
(v) Provisions of IREM, Volume-I, 2009 Edition and subsequent modifications, if any, are scrupulously followed.
(vi) Entire process of selection should be monitored at an appropriate level for its timely completion.

Download Railway Board Circular RBE No.45/2018

Forward reference ⇒ RBE No.