RBE No. 16/2008: Restructuring – Medical Department

Date of effect

1.  The up-gradation would be made effective prospectively (i.e. from the first of the month following the date of issue of these orders).

Applicability to various cadres

2. These orders will be applicable on the regular cadres (excluding surplus & supernumerary posts) of the Open Line establishments including Workshops and Production Units.

2.1  These orders will not be applicable to ex-cadre & work-charged posts. Only those temporary posts which are in operation for at least three years may be taken into account for the purpose of above restructuring.

Pay Fixation (Rule 1313 (FR 22)-RII

3.  Staff selected and posted against the additional higher grade posts as a result of above up-gradation will have their pay fixed under Rule 1313 (FR-22)(I)(a)(1) – R-II from the first of the month following the date of issue of these orders with the usual option for pay fixation under extant rules.

Existing classification and filling up of the vacancies

4.  The existing classification of the posts covered by these orders as ‘selection’ and ‘non-selection’ as the case may be, remains unchanged. However, for the purpose of implementation of these orders, if an individual Railway servant becomes due for promotion to a post classified as a ‘selection’ post, the existing selection procedure will stand modified in such a case to the extent that the selection will be based only on scrutiny of service records and confidential reports without holding any written and/ or viva-voce test. Naturally under this procedure the categorization as ‘outstanding’ will not figure in the panels. This modified selection procedure has been decided upon by the Ministry of Railways as a onetime exception by a special dispensation, with the objective of expediting the implementation of these orders. Similarly for posts classified as ‘non-selection’ at the time of this restructuring the promotion will be based only on scrutiny of service records and confidential reports.

4.1  Normal vacancies existing on date of effect of these orders (except direct recruitment quota) and those arising on that date from this cadre restructuring should be filled in the following sequence:- 

(i)  from panels approved on or before date of effect of these orders and current on that date; and

(ii)  the balance in the manner indicated in para 4 above.

4.2  Such selections which have not been finalized till date of effect of these orders should be cancelled/ abandoned.

4.3  All vacancies arising from the next day of date of effect of these orders will be filled by normal selection procedure.

4.4  All vacancies arising out of the restructuring should be filled up by senior employees who should be given benefit of the promotion from the date of effect of these orders whereas for the normal vacancies existing on the date of effect of these orders, junior employees should be posted by modified selection procedure but they will get promotion and higher pay from the date of taking over the posts as per normal rules.

4.5  Employees who retire/ resign in between the period from the date of effect of these orders to the date of actual implementation of these orders, will be eligible for the fixation benefits and arrears under these orders from the date of effect of these orders.

5. Extant instructions for D&A/ Vigilance clearance will be applicable for effecting promotions under these orders with reference to the date of effect of these orders.

Minimum years of service in each grade

6.  While implementing the restructuring orders, instructions regarding minimum period of service for promotion issued from time to time should be followed. In other words, residency period prescribed for promotions to various categories should not be relaxed.

Basic functions duties and responsibilities

7.  Since the cadres as detailed in the Annexures to this letter are being restructured on functional, operational and administrative considerations, the posts being placed in higher scales of pay as a result of restructuring should include additional duties and responsibilities of greater importance.

Provision of reservation

8.  The existing instructions with regard to reservation to SC/ST community wherever applicable will continue to apply.

Pin pointing of posts

9.  The administration should take steps to pin-point the additional posts arising out of this restructuring/ up-gradation as per administrative requirements. However, in those cases where due to pin-pointing of posts, staff is required to join duties in the up-graded posts at a different station, such staff may be allowed the benefit of up-gradation/ promotion on “as is where is basis” for the time being and allowed to join the pin pointed post at the new station within six months time from the date of issue of promotion order, subject to the satisfaction of HOD on merit in each case.

Refusal of promotion

10.  Such of the Staff as had refused promotion before the date of effect of these orders and stand debarred for promotion may be considered for promotion, in relaxation of the extant provisions as a onetime exception, if they indicate in writing that they are willing to be considered for such promotion against the vacancies existing on the date of effect of these orders and arising due to restructuring on the date. This relaxation will not be applicable to vacancies arising after the date of effect of these orders.

Matching Savings

11.  Entire scheme of restructuring is to be a self-financing and expenditure neutral proposition. Financial implications should be worked out taking into account the mid points of the scales of pay of the respective posts (mean of the minima & maxima of the scale), existing number of posts and revised number of posts in the grade. After working out the financial implications, the matching savings should be arranged by the department. But before restructuring the cadre, matching savings will have to be ensured and if the Department/ Railways are not able to provide the matching savings, the category will not be restructured. While ensuring effective surrender of posts of equivalent financial value, the existing vacant posts available on the date of effect of these orders should be considered for the purpose of off-setting the cost of restructuring/ financial effects of restructuring. Board desire that the General Managers should ensure that the restructuring/ up-gradation is implemented expeditiously with matching savings without any exception and difficulty. There would be no restructuring without matching savings by surrender of posts.