IREC Rule No.1608: Duty Point For Mileage Allowance

1608. Duty Point For Mileage Allowance:-

The point in any station at which journey is held to commence or end is the railway station, provided that a journey on transfer shall be held to begin and end at the actual residence of the railway servant concerned.

Government of India’s Decisions:

(1)   A Railway servant who resides away from his headquarters, will, on transfer, be eligible for transportation charges for personal effects at prescribed rates from his residence to the nearest Railway Station at the old headquarters and from the Railway Station to the actual residence at the new headquarters.

[Authority: RBE No.89/1998, No.F(E)I/98-AL-28/10(A), 01.05.1998]

(2)   In admitting Traveling Allowance claims, the mileage between the two stations as indicated in the Railways Fare & Time Tables should be adopted.

(3)   In cases of claims where the distance between the places shown in the Fare & Time Table is exactly 8kms, although the actual distance as shown in the ‘Working Time Table’ between the same places exceeds 8 kms., the Traveling Allowance claimed should be passed with reference to the actual distance shown in the Working Time Table.

(4)   In the case of employees proceeding on tour, road mileage at the prescribed rates will b e admissible from duty point/residence at Headquarters to railway station / airport / bus stand and vice-versa depending upon the points between which journey is performed and between the Railway Station / Airport / Bus-stand and the duty point at the outstation.

(5)   Road Mileage Allowance in terms of Govt. of India’s Decision No. (4) above will be admissible only if the amount is actually spent by the Railway servant while performing journey on duty. Railway servants who are given Free Residential Card Passes / monthly Season tickets / Railway Passes to perform the journey from their residence to their headquarters station, will not be entitled to any Road Mileage Allowance when they perform a journey on duty on the Free Residential Card Pass / Monthly Season Ticket / Railway Pass etc. They will, however, be eligible for the Daily Allowance as admissible under the Rules.

[Authority: RBE No.28/1993, No.F(E)I/92/AL-28/4, 18.02.1993, ACS No.23 R-II]

(6)   For determining the ‘Duty Point’ the following provisions may be observed;

(i)    Duty point at the headquarters will mean the place or office where a railway servant remains on duty i.e. the place / office of employment at the headquarters.

(ii)   At outstations the ‘duty point’ shall be taken to be the place / office visited by the railway servant on duty.  Where there are two or more such points at an outstation, the following shall be taken as the ‘duty point’;

(a)   If the railway servant reaches that station by rail, sea or air, the point which is farthest from the Railway Station, harbour or jetty or the airport as the case may be, and

(b)   If he reaches that station by the road, the point which is farthest from the point where the journey to that station commenced.

(iii)   The General Manager may fix ‘duty point’ at the Zonal Headquarters office in consultation with the FA&CAO and if necessary they may also consult the Accountant General, headquartered at the Zonal Headquarters of the Railway. The ‘duty point’ may also be fixed for the Divisional Headquarters and other offices by the General Manager in accordance with the above guidelines.

(iv)     Road-mileage will be admissible only when the Government vehicle is not provided when a railway servant is proceeding on tour / duty.