RBE No. 41/2016: Probationary Officers – Extra Ordinary Leave (EOL)
No.E(Trg)98(19)/2, dated 27.04.2016
Sub: Grant of EOL to Probationary Officers appearing in one next CSE/ESE/CMS examination.
1. In terms of Board’s letter of even number dated 09.06.2006, probationers who joined Railway service and wish to appear in the subsequent recruitment examination(s) were granted short leave covering the period for the exam duration only and not for preparation for the exam. It has however been observed that due to this, attention of a large number of probationers is getting diverted from their ‘ongoing probationary training’ since they are more interested in preparing for their next Civil Services Examination for their career progression. This adversely affects the training discipline and disturbs the concentration of other Railway probationers also who are devoting themselves fully to the training. This has been brought to the notice of Railway Board by the CTIs. Further, it has come to light of Railway Administration that some of the probationary officers who are posted in field either take long leave to prepare for these competitive exams or do not devote themselves fully to the Railway job at hand. Railway being involved in public service and concerned with the safety, it has been felt necessary to strike a balance between career aspiration of officers and needs of Railway training and actual performance of duty. With this in view following instructions are issued.
2. The matter has been reviewed and in supersession of the instructions issued vide Board’s letter of even no. dated 09.06.2006, it has now been decided that those joining as probationary officers in various Railway services can seek Extra Ordinary Leave (EOL) for one year only and that also on first occasion only for preparation of one next CSE/ESE/CMS. Seniority of those availing such EOL, would be reckoned with their batchmates as per initial date of joining at NAIR/CTI, i.e. there would be no effect on their seniority on this account which will be determined on successful completion of the probationary period.
3. All the selected candidates immediately on reporting at their respective Centralized Training Institute (CTI or NAIR as the case may be), to join as probationary officers, shall have to necessarily give a declaration on the date of joining regarding their intention of appearing in the next/ subsequent recruitment examination CSE/ESE/CMS as the case may be. There will be two options for giving such declarations, one of which has to be necessarily filled by the all the candidates:
(i) Declaration-A:
Those who plan to appear in the one next recruitment examination to improve their career prospects, (i.e. next one examination only), must apply in writing to the Head of Centralized Training Institute (CTI or NAIR) concerned, requesting for grant of EOL for one year.
(ii) Declaration-B:
Those probationers who do not intend to appear for the next or any subsequent CSE/ESE/CMS, shall give declaration to that effect and they will be allowed to undergo training with immediate effect.
4. On reporting back after availing EOL, the candidates who had opted for option 3(i) above, shall have to necessarily fill in the Declaration-B as per 3(ii) above, as EOL will be granted only once. In case they do not give this declaration, it will be taken that they are no more interested in Railway job, they will not be allowed to join and their services would be terminated following due procedure.
5. EOL shall be granted by the Head of CTI/NAIR concerned. For this purpose there shall be no need to make any reference to Board.
6. In case of probationer who has been granted EOL as per 3(i) above and he/ she fails to join at the end of this one year EOL, it will be taken that they are no more interested in Railway job, and his/ her services would be terminated following due procedure.
7. Guidelines governing the above policy are as under:-
(i) A probationer who has been granted EOL for one year, will not be allowed to join before the expiry of one year, since probationary training is a structured programme and intermittent joining mid-way of this structured training, would vitiate the flow of training both for the existing trainees as well as the new entrants.
(ii) Technical resignation during the period he/ she is on EOL will be permitted which will be accepted by Head of CTI/NAIR without making any reference to Board. However, in case of resignation on any other account, the professional would have to refund all the money spent on him by the Government, the quantum of which will be decided by the CTI/NAIR are concerned to which the probationer is attached. The request for all such resignation will be accepted by the CTI/NAIR concerned.
(iii) Due to changes in schedule of next CSE/ESE/CMS main examinations, it may be possible that one year EOL may expire before the CSE/ESE/CMS is actually concluded. In such a situation, the date of joining may be suitable modified by the CTIs/NAIR on same terms & conditions by further extending the EOL period, without referring such cases to Board.
(iv) Those probationers, who avail EOL as per para 3(i) above, will have to voluntarily forgo availing the facility of free Railway Passes and Privilege Ticket Orders during the period of such EOL.
(v) Extension of the trainee posts for the probationers, who have availed one year EOL for preparation of CSE/ESE/CMS, may be done by the CTIs concerned in consultation with their Associate Finance.
8. Centralized Training Institutes (CTIs/NAIR) shall ensure that every probationer on reporting to the concerned CTI/NAIR, is informed of the above instructions, under their clear acknowledgement and necessary declarations as per the choice exercised by the probationers are obtained on the date of joining itself.
9. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.
To,
The director,
………………………
Sir,
Subject: Reporting for joining and declaration about appearing in CSE/ESE/CMS.
The undersigned has joined the Indian Railway……………. (service) Group ‘A’ based on the result of the Civil Services Examination/ Engineering Services Examination/ Combined Medical Services Examination…………….. (year). I have reported on………………….. at …………………..(CTI name).
(1) I submit that to improve my career prospects, I intend to appear for the next one Civil Services Examination Engineering Services Examination Combined Medical Services Examination…………..(Year) (i.e. next one examination only), for which I wish to proceed on EOL for one year. Declaration ‘A’ duly filled is enclosed.
OR
(2) I declare that I will not appear in the next or any subsequent CSE/ESE/CMS examination and wish to join probationary training with immediate effect. Declaration ‘B’ duly filled is enclosed.
NOTE: Probationers must select one of the two options (1) or (2) Above, and strike-off the one not relevant in their case.
Thanking you,
Your faithfully’
Name …………………………….
Service…………………………..
Exam batch …………………
Encl: One declaration …………….as above.
Date …/…/……..
Permanent address:………………………………
Email:……………………………………………..
Contact Tel. No…………………………..
DECLARATION – ‘A’
To,
The Director,
…………………….
Subject: Request for grant of Extra Ordinary Leave (EOL) for appearing in the CSE/ESE/CMS Examination………..(year) (i.e. next examination only).
Sir,
The underground has joined the Indian Railway……………. (service) Group ‘A’ based on the results of the Civil Service Examinations/ Engineering Service Examination/ Combined Medical Services Examination ……………year. I have reported on …………….at……………… (CTI name).
I submit that to improve my career prospects, I intend to appear for the Civil Services Examination/ Engineering Services Examination/ Combined Medical Services Examination ……………(year) (i.e. next examination only), for which I wish to proceed on EOL for one year.
I state that I have carefully read the instructions laid down in the Railway Board’s letter No.E(Trg)98(19)/2, dated 27.04.2016 (RBE No. 41/2016) mentioned in the offer of appointment issued to me. I hereby accept the condition laid down therein for grant of EOL. I am aware that in the event I fail to report after availing this one year’s EOL or I fail to submit Declaration – ‘B’ at the time of joining after availing this one year EOL, it will be treated as my resignation from Railway service in both these cases.
I also submit that I shall not avail the facility of free Railway Passes and Privilege Ticket Orders during this period of EOL.
I, therefore, request that I may be granted EOL (Leave Without Pay) for one year, with the condition that I will join next year. Further when I will join next year, I will give Declaration – ‘B’).
Thanking you,
Your faithfully’
Name …………………………….
Service…………………………..
Exam batch …………………
Date …/…/……..
Permanent address:………………………………
Email:……………………………………………..
Contact Tel. No…………………………..
DECLARATION – ‘B’
To,
The director,
………………….
Subject: Reporting for joining.
Sir,
The undersigned has joined the Indian Railway …………….(service) Group ‘A’ based the results of the Civil Services Examination/ Engineering Services Examination/ Combined Medical Services Examination …………..(year). I have reported on …………….at ……………. (CTI name).
I declare that I will not appear in the next or subsequent CSE/ESE/CMS Examinations and wish to join probationary training with immediate effect, devoting my full attention to Railway service.
Thanking you,
Your faithfully’
Name …………………………….
Service…………………………..
Exam batch …………………
Date …/…/……..
Permanent address:………………………………
Email:……………………………………………..
Contact Tel. No…………………………..
Download Railway Board Circular RBE No. 41/2016
Forward reference RBE No.