Transfers: RBE No.229/2001 – Procedure

No.E(NG)I/2001/TR/16, dated 21.11.2001 (SC No.15 to MC No.24)

Sub: Procedure for preventing fraudulent transfers – Question regarding.

1. The question of laying down the procedure to prevent fraudulent transfer has been considered by the Ministry of Railways. It has been decided that the Railways should follow the following guidelines while processing the transfers of Railway employees from one Unit/ Division/ Railway to another Unit/ Division/ Railway.

(i) The application containing all necessary details should be made in as many copies as the levels/ offices through which the application has to pass through including the Unit/ Division/ Railway to which the transfer to sought for.
(ii) All the copies should have a recent passport size photograph of the employee firmly affixed/ pasted on the top right hand corner of the application.
(iii) The application should be accompanied by an additional identical passport size photograph which may be affixed pasted similarly on the Memorandum/ Order sparing the employee for transfer as and when issued.
(iv) The immediate Supervisor/ Officer of the employee concerned before forwarding the application for such necessary action should attest the photograph affixed on each copy of the application in such a manner that the signature and the rubber stamp below that appear partially on the photograph and partially on the paper outside the photograph.
(v) The rubber stamp should clearly indicate the name and designation of the Supervisor/ Officer attesting and forwarding the application.
(vi) Each Level/ Officer will retain a copy of the application complete in all respects as per details mentioned above there before forwarding the same to the higher authority or Unit to which the transfer has been sought for, as the case may be.
(vii) The application should be registered and appropriate priority number allotted as per extant procedure and the employee advised of the same.
(viii) After the question for transfer has been accepted and necessary orders issued by the competent authority, Memorandum/ Order sparing the employee should have the photograph of the employee (received from him at the time he made the request initially) pasted on it duly attested in the manner indicated in (iv) above. The Memorandum/ Order should also have the signatures of the transferred employee and his left thumb impression both of which should be duly attested by the officer signing the Memorandum/ Order with his name and designation appearing below the signature.
(ix) When they transferred employee presents himself in the new Unit with the original Memo sparing him for transfer, necessary details like is photograph, signature, etc. should be carefully matched before he is allowed to join. If, in any case, the details match prima facie but still reasonable doubt persists and consultation/ enquiry/ verification of genuineness is warranted with the Railway/ Division/ Unit from which the employees has been transferred, the same may be done as soon as possible but within a month of his joining.
(x) All communications regarding transfer should be signed by a Gazetted Personnel Officer with his name and designation appearing below the signature.
(xi) The LPC should be issued immediately and signed by a Gazetted Accounts Officer with his name and designation appearing below the signature.
(xii) LPC should be sent under a covering letter to the news unit to which the employee has been transferred through special messenger as far as possible whose identity should be established and noted at the time of accepting the document.
(xiii) The service book of the employee concerned duly completed should also be sent to the new Unit in the same manner as in (xii) above.

2. The above procedure will apply mutatis-mutandis to all transfers including transfer on administrative grounds.

Download Railway Board Circular RBE No.229/2001

Forward reference ⇒ RBE No.141/2002, RBE No.131/2017, RBE No. 08/2019