RBE No. 19/1998: Ex-gratia payment – SRPF(C) Retirees
No.F(E)III/97/PNI/Ex Gr/5, dated 27.01.1998
Sub: Grant of ex-gratia payment to surviving SRPF(C) retirees of the period 01.04.1957 to 31.12.1985.
1. Based on the recommendations of the Vth Central Pay Commission, the President is pleased to grant ex-gratia payment to the SRPF(C) beneficiaries who retired between the period 1st April, 1957 to 31st December, 1985 at the rate of Rs.600 p.m. w.e.f. 1st November, 1997, subject to the condition that such persons should have rendered at least 20 years of continuous service prior to their superannuation for becoming eligible to the ex-gratia payment. They will also be entitled to Dearness Relief at the rate of 5% w.e.f. 01.11.1997.
2. The ex-gratia payment is not admissible to (a) those who were dismissed/ removed from service and (b) those who resigned from service.
3. Arrears of ex-gratia payment will be payable w.e.f. 01.11.1997. Lifetime arrears of ex-gratia payment will also be admissible in respect of SRPF(C) beneficiaries who were alive on 01.11.1997 and died subsequent to the date for the period of from 01.11.1997 to the date of death.
4. The periodical certificates such as life certificate, non-employment certificate etc. prescribed for drawal of pension will also be required to be produced by the recipient of the ex-gratia payment to the appropriate disbursing authorities.
5. The following steps may be taken to give wide publicity to these orders so that retired SRPF(C) beneficiaries concerned may submit their applications for ex-gratia payment at the earliest:-
(I) Press notes should be issued for publicity through the English as well as Vernacular Press.
(II) The copies of the orders should be displaced on the notice boards of each Railway establishment.
(III) The orders should be published in the Railway Gazette (in English, Hindi and other regional languages) so that serving employees may apprise retired SRPF(C) beneficiaries about these orders.
(IV) The copies of the orders should also be furnished to the recognized the unions.
(V) Retired employees whose addresses are available with the administration, e.g. on their request for the issue of Post Retirement Passes, may be addressed individually enclosing a copy of the application form enclosed with these orders.
6. The appropriate authorities to whom the applications for such payment should be submitted should be specified. In no case the application for ex-gratia payment will be processed by an officer other than from where the concerned SRPF beneficiary had retired. The appropriate authorities from where beneficiaries would collect the application form should also be specified in the notices.
7. The following procedure is prescribed for giving effect to these orders:
(a) The SRPF(C) retiree eligible to receive ex-gratia payment in terms of these orders shall make an application in the enclosed form in quadruplicate accompanied by all the relevant documents mentioned therein to the head office in which the SRPF(C) beneficiary last served before retirement. In case a department or a unit has been abolished or merged with another department or unit, the ex-gratia payment would have to be processed and sanctioned by the office in which the parent department or unit of the retired employee was merged or the office which is keeping the record of the abolished office, as the case may be.
(b) It will be the responsibility of the applicant to satisfy the head of office that he/she is eligible to receive ex-gratia payment under these orders and establish identity by production of documents such as SRPF Account slips, retirement orders, or such other relevant records which may be available in his/her possession.
(c) (i) The head of office shall verify the claim with reference to his records. The 20 years continuous service rendered as stated in the claim for the payment should be checked with reference to service records. He shall specifically verify that the employee had not been removed, dismissed or had not resigned.
(ii) If service books are not available, the checks should be conducted with the help of entries in the SRPF ledges, subject to the head of office being satisfied that the employee had not been removed, dismissed or had not resigned at the time of closure of SRPF(C) account.
(iii) Only in the absence of both the above-mentioned records, the fact that a retired SRPF(C) beneficiary is getting post-retirement passes can also be considered as a collateral evidence, provided there is nothing to indicate that the minimum service for eligibility to the grant of post retirement passes viz. 20 years service has not been completed. The head of office sanctioning the ex-gratia shall obtain a certificate from the pass issuing officer in this regard which should indicate the authority under which such passes had been issued. This certificate will not be issued by an authority lower than a Senior Scale Officer. Along with this, the claimant shall be asked to produce an affidavit sworn before a magistrate duly attested by to gazette officers stating that he had completed 20 years continuous service and had not been removed or dismissed and had not designed.
(d) It would be the responsibility of the head of office or department to determine eligibility of the claimant with respect to his entitlement to receive the ex-gratia payment. He will also ensure that duplicate claims for grant of ex-gratia payment under these orders are not sanctioned. For this purpose, a separate ‘Register of ex-gratia payment applications’ will be opened, and necessary endorsement to this effect that ex-gratia payment has been sanctioned shall be recorded in the service records, SRPF ledger of the retired employee and the ‘Register of ex-gratia payment application’. After the head office has satisfied himself about the eligibility of the claim, he shall sanction the ex-gratia payment and forward the payment authority to accounts office in the same way as the case of existing pensionable employees are sent to accounts office. Endorsement to this office will be made on his file as is being made in the case of existing pensionable employees. This file will be kept as a permanent record for future verification along with the ‘Register of ex-gratis applications’.
(e) On receipt of papers from the head office, the Accounts Officer after exercising detailed check of the papers shall cause the payment authority to be issued. The ex-gratia payment authority/ order should indicate the amount of Dearness Relief payable as indicated in para 1. The ex-gratia payment authority/ order should follow the same channel through which the Pension Payment order in respect of pensionable employee is routed, the existing pension payment order may be used for this purpose. The accounts office should follow the existing procedure for record-keeping, verification, reconciliation etc. for ex-gratia payment as is being followed in respect of pensionable employees. Similar procedure should also be followed by Accounts Office to check duplicate claims as is being followed for the pensionable employees.
(f) The ex-gratia payment under these orders will be payable through dispersing authorities which are at present authorized to disburse pension on behalf of the Central Government, namely the branches of public sector banks, treasuries and post offices as may be applicable for respective establishments from which the deceased government servant had retired last. The disbursing authority will identify the SRPF(C) beneficiary with the help of his/her personal marks of identification, his/her photograph, specimen signatures available on the ex-gratia payment order/ authority in the same manner as is being done for pensioners for making payment. The periodical certificate such as life certificate, non-employment certificate, etc. prescribed for drawal of pension will also be required to be produced by the recipient of the ex-gratia payment to appropriate pension disbursing authorities.
(g) In the case of drawal of ex-gratia payment through disbursing offices other than public sector banks etc. the facility of remittance by postal money order at “payee’s cost” shall also be available.
8. The expenditure on account of grant of ex-gratia payment shall be debitable to a new “Detailed Head 692 under Sub Head 690 under Minor Head 600 – Abstract ‘L’ – Demand No.13.
(To be furnished in quadruplicate)
FORM OF APPLICATION
To,
………………………………………………..
…………………………………………………
(Head of office in which SRPF(C) beneficiary last served before his retirement)
Sub: Application for the grant of ex-gratia payment to the surviving SRPF(C) beneficiaries who retired between 01.04.1957 to 31.12.1985.
| Affix photograph |
Sir,
I hereby apply for grant of ex-gratia payment to me in terms of Ministry of Railways OM No.F(E)III/97/PN1/Ex.Gr./5, dated 27.01.1998 (RBE No. 19/1998).
Requisite particulars are given below:-
- Name of the applicant ………………………………………………………………………………….………
- Full address of the applicant ………………………………………………………………………………..
- Date of retirement …………………………………………………………………………….………………….
- Office of retirement ……………………………………………………………………………………………..
- Post held by him/her at the time of retirement …………………………………………………..
- SRPF account number of the Railway Servant ……………………….…………………………..
- Authority who authorized payment of the balance amount in SRPF A/c (if known)
………………………………………………………………………………………………………………
8. Name of the Authorized the public sector bank, treasury or Post Office through which the ex-gratia payment is to be drawn monthly. ………………………………………………………………………………………..
9. List of documents attached:-
(a) Three specimen signatures duly attested (to be furnished in three separate sheets)
(b) Three copies of Passport size photographs of the applicant duly attested.
(c) Description role of the applicant duly attested indicating (a) height and (b) personal marks if any on the head, face etc. (specify a few conspicuous marks, moles not less than two, if possible).
(d) Certificate of age duly attested.
(e) Attested copies of retirement order, service certificate if available.
(f) Attested copies of SRPF slip, if available.
(g) Address of the office, which is issuing post retirement complimentary passes.
(h) Any other document indicating that the applicant is a genuine claimant (to be specified).
(i) Three slips each bearing left hand thumb and finger impressions of the applicant, duly attested.
Signature of applicant
…………………………………..
…………………………………..
(Full address)
ATTESTATION
(Attestation should be done by two Gazetted Railway/ Government servants or two or more persons of responsibility in the town, village or panchayat in which the applicant resides)
Certified that I have known Smt/ Shri……………………………………………………………… son/ daughter of ……………………………………………………and resident of …………………………………………………………………and I am satisfied that he/she is bonafide claimant of ex-gratia payment applied for.
Signature/ Seal of the attesting authority Signature/ seal of the attesting authority
Download Railway Board Circular RBE No. 19/1998
Forward reference ⇒ RBE No.