RBE No. 107/2015: Permission by Railway servant for leaving station/headquarter – Abroad

No.E(P&A)I-2015/CPC/LE-3, dated 18.09.2015

Sub: Requirement of taking permission by Railway servant for leaving station/headquarter.

A copy of OM No.11013/8/2015-Estt.A-III, dated 27th July, 2015 received from the Ministry of Personnel, Public Grievances & Pensions (Department of Personnel & Training) on the above subject is enclosed herewith for information and necessary action.

Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)
Copy of OM No.11013/8/2015-Estt.A-III, dated 27th July, 2015

Sub: Requirement of taking permission by Railway servant for leaving station/headquarter for going abroad while on leave.

1. Understand is directed to refer to the Office Memorandum mentioned in the margin and to say that as per the existing instructions, when Government servant applies for leave for going abroad on a private visit, separately private permission of the Competent Authority for such visit is also required. While granting such permission, many factures are required to be kept in view. For example, permission may also be denied in the interest of security. Individuals facing investigations/ enquiry on serious charges, who may try to evade apprehension by police authorities, or facing the enquiry, may also not be permitted to leave the country. On the other hand, it is also desirable that request for Government servants for such permission are dealt with expeditiously.
2. Keeping the above in view, it has been decided that request for permission for private visits abroad may be processed in the attached formats. As clarified vide the OM dated 1st September, 2008, the competent authority for granting permission will be at as per instruction issued by the Cadre Authority/ Administrative Ministry/ Department. In the absence of any such instructions, it is the leave sanctioning authority. In case due to a specific nature of work in a Department, administrative exigencies, or some adverse factors against the Government servant etc, it is not expedient to grant permission to the Government servant, such decision for refusal should not be taken below the level of Head of Department. It may be insured that the decisions are conveyed to the Government servants within 21 days of receipt of complete application to the competent authority. Any lacunae in the application should be brought to the notice of the Government servant within one week of the receipt of the application. In the event of failure on part of the Competent Authority to communicate its decision to Government employee concerned within 21 days of receipt of the application, the employee concerned shall be free to assume that permission has been granted to him.
3. If in case some modifications are considered necessary due to specialized nature of work handled by any organization, changes may be made with the approval of this Department.

Proforma for taking Prior Permission by Railway Servant for Private Visits Abroad

Part-A: to be filled by the Railway Servant applying for visit abroad
1. Name and designation
2. Pay
3. Ministry/ Department
4. Passport number
5. Details of private foreign travels to be undertaken

6. Details of private foreign travel undertaken during the last four years

Date:

Signature …………………………………..…
Name and designation …………………

Part-B: To a field by the administration
1. Whether the railway servant is handling large amount of railway cash
2. Whether the railway servant is dealing with secret/ top secret matters
3. Whether any case involving serious charge against the railway servant is under investigation (Details)
4. Whether the Railway servant is under suspension
5. Whether any disciplinary proceeding/ criminal case is pending against Railway servant (Details)

Date:

Signature …………………………………..…
Name and designation …………………

Download Railway Board Circular RBE No. 107/2015

Forward reference ⇒ RBE No.161/2016,