APAR: RBE No.39/2022 – Record of Service for Selections/ LDCE Group ‘B’ Posts

No.E(GP)2010/2/45, dated 31.03.2022

Sub: Awarding of marks in APAR s in Selections/ LDCEs held for Promotion from Group ‘C’ to Group ‘B’ posts.

Ref: Board’s letter Nos.E(GP)87/2/123, dated 19.09.1988, E(GP)89/2/30, dated 29.09.1989 & E(GP)2000/2/95, dated 16.01.2001 (RBE No.04/2001).

1. In terms of instructions contained in Board’s letter No.E(GP)87/2/123, dated 19.09.1988, it has been laid down that assessment of APARs in Selections/ LDCEs held for promotion to Group ‘B’ posts should be based on confidential reports of the last five years. Furthermore, in terms of Board’s aforementioned letter dt. 29.09.1989, procedure to be adopted for covering the deficiency of APARs through lower grade or previous years (other than the years of reckoning) has been prescribed.

2. Recently, a case has come to light where an employee appearing in LDCE, has been awarded ‘Zero’ marks against a deficient APAR he has not earned for the initial training period. Therefore, it has now been decided that apart from the procedure laid down in terms of aforementioned instructions, assessment of APARs in Selections/ LDCEs held for promotion to Group ‘B’ posts in case a Group ‘C’ employee fulfilling the prescribed eligibility criteria, has not earned APARs of requisite number of years either on being initial training, study leave etc.; in such a situation average of APARs of all available years should be reckoned for arriving at gradings of the requisite year(s) for which APAR is not written. In this regard, an illustration with fictitious data is enclosed for ease of understanding

ILLUSTRATION

Assessment of Record of Service of Mr. X:

ACR for the Year Ending	Overall Grading	Grading of Attributes	Total of A to E
1	2	3	4
		A	B	C	D	E
2011-12	3.5	–	–	–	–	–	16.5
2012-13	Good	Good	Good	Good	Good	Good	15
2013-14	Good	Average	Good	Good	Good	Good	14
2014-15	Very Good	Very Good	Good	Good	Very Good	Good	17
2015-16	Very Good	Very Good	Very Good	Very Good	Very Good	Very Good	20
Marks Allotted	17.5						82.5

Shri X has been appointed in Railway service on 01.09.2012. His first APAR falls due in the period 01.09.2012 to 31.03.2013. Five years APAR upto the year ending 31.03.2016 have been reckoned for calculating marks under ‘Record of Service’ in this selection held for promotion to Group ‘B’ post. As one APAR is not available, average of Attributes A to E of the four available APARs is first divided by 4 (66+4=16.5) and the same is then considered as his total of A to E for the earlier year 2011-12 and similarly overall marks under grading of the four available APARs is also divided by 4 (14+4=3.5) and the same is considered as his marks under grading for the earlier year 2011-12. Hence, his total grading comes to 17.5 (14+3.5) and total of A to E comes to 82.50 (66+16.50).

Calculating further as per the laid down norms, his marks under Record of Service shall be as under.

Average of Attributes A to E = 82.5 Divided by 5 = 16.5

Overall average 17.5 + 16.5 = 34 divided by 2 = 17.

Download Railway Board Circular RBE No.39/2022

Forward reference ⇒ RBE No.