Promotion: From Class-III as Class-II – Record of Service

No.E(GP)87/2/123, dated 19.09.1988

Sub: Promotion from Class-III to Class-II service – awarding of marks against ‘Record of Service’.

1. The Board have issued instructions from time to time bearing on the procedure to be followed in regard to Class II selections on Railways. They have recently had under consideration the question of amplifying these instructions so as to ensure that there are no material variations in the practices followed on various Railways in awarding marks for Records of Service. They have, accordingly, decided that the under mentioned  procedure should be followed:-

2. Assessment:-

(i) Assessment should be based on confidential reports for the last five years.

(ii) Marks should be given as under for maximum of 25 marks covering five CRs,

Outstanding    : 5 marks

Very good      : 4 marks

Good              : 3 marks

Good/ Not fit   : 2.5 marks

Average         : 2 marks

Below average            : 1 Mark

Note: (i) The classification ‘Not fit/ Not yet fit’ in the last 3 CRs will earn 2.5 points but in the first two CRs such classification will 3 points.

(ii)  The above criteria/ procedure for awarding marks is applicable to the selections against 75% of the vacancies. For LDCE the marks will be doubled.

3. In order to be classified as ‘Fit for promotion’ an employee must get a minimum of 15 marks from the last 5 CRs and should have been rated as ‘Fit for promotion’ in the last CR. Also ‘average’ or ‘Not fit’ rating in the last CR should be treated as ‘Grey area’ irrespective of the points obtained.

4. It has also been decided that the marks should not be allotted just based on the final gradings given, but the whole CR should be read by the Committee and the gradings arrived at for giving the marks.

Please acknowledge receipt.

Download Railway Board Circular dated 19.09.1988                                             

Forward reference ⇒ dated 29.09.1989, RBE No.39/2022,