RBE No.209/1987: Irregular retention in service

No.E(G)86 RT2-30, dated 11.08.1987

Sub: Irregular retention in service beyond the age of superannuation.

1. The question of eliminating the cases of retention in service beyond the age of superannuation due to administrative reasons has been engaging the constant attention of the Ministry of Railways and a number of instructions have been issued from time to time to the Railways on the subject. The instructions were re-iterated to the Railways vide this Ministry’s letter No.E(G)86 RT2-38, dated 30.06.1987 (RBE No.169/1987).
2. Despite repeated and structures it has been observed that:

(i) The number of cases being referred to the Board have not decreased,
(ii) Cases are referred to the Board after considerable lapse of time without assigning valid reasons,
(iii) Complete details as desired by the Board in their circulars issued from time to time or not furnished resulting in cross references and consequent delay,
(iv) Nature of disciplinary action taken against the staff responsible for the lapse is not indicated or such staff are given some minor punishments which do not have desirable impact or deterrent effect to improve their working,
(v) Belated references to the Board ipso facto delay in setting the dues to the staff concerned etc.

3. While the Board would like to reiterate and re-emphasize observance of the instructions issued by them from time to time on this subject, they desire that when such cases are referred to the Board, the Railway Administration should furnish the details relating to these cases in the proforma attached to facilitate consideration of the cases expeditiously.
4. Further, it is desired that effective steps should be taken to guard against the cases of irregular retention in service beyond the date of superannuation due to administrative reasons/ lapses. Stringent action should be taken against the staff and officers responsible for the lapses.

PROFORMA

1. Name of the employee
2. Designation
3. Date of birth
4. Date of appointment
5. Date of normal retirement
6. Actual date of final retirement
7. Period of excess retention in service
years ………. months ……….. days ………
8. Brief history of the case (in a few lines)
9. Reasons for retention in service beyond the age of superannuation
10. Weather responsibility has been fixed and if so, what action has been taken against the staff held responsible
11. Reasons for making belated reference to the Board
12. Action taken against the staff responsible for the delay
13. FA&CAO’s verbatim remarks
14. Railway’s recommendation/ remarks

Download Railway Board Circular RBE No.209/1987

Forward reference⇒RBE No.279/1987