IREC Rule No.1669: Traveling Allowance For Inspection Of Record

1669. Traveling Allowance For Inspection Of Record:-

In cases where railway servants whether on duty or on leave or under suspension, undertake journeys to an outstation to persue official records for the preparation of their defence in connection with the disciplinary proceedings instituted against them, traveling allowance as on tour and daily allowance (restricted to a maximum of three days only) will be allowed from the headquarters of the railway servant or from any other places where the railway servant may be spending his leave or where the suspended officer has been permitted on his request to reside, but not exceeding what would be admissible, had the journey been undertaken from the headquarters of the railway servant subject to the following further condition;

(i)    The disciplinary authority competent to permit inspection of documents / the Inquiring authority certifies that the official records to be consulted are relevant and essential for the preparation of the defence statement. Such a certificate is necessary only in case where the accused railway servant asks for access to the documents which are not mentioned in the list of documents proposed to be relied upon by the Railway Administration.

(ii)    The competent authority certifies that the original records could not be sent to the Headquarters station of the railway servant or the bulk of the documents ruled out the possibility of copies being made out and sent.

(iii)   The Head of office under whose administrative control the railway servant is, certifies that the journey was performed with his approval; and

(iv)  In case of officers not under suspension at the time of undertaking the journey, the period spent in transit to and fro and the minimum period of stay required at the place where the official records are made available for perusal, should be treated as duty or leave according as the officer is on duty or on leave at  that time, and in case of officers under suspension who are subsequently reinstated in service, the period will be treated as duty, leave or otherwise in accordance with the orders passed by the competent authority under Rule 1345 (i) RII.